PTO

UPCOMING EVENTS

Do you know someone who would be a great addition to Woodriver PTO? Are you interested in volunteering in an impactful way?.Please email woodriverpto@gmail.com with nominations or questions. 

 

Woodriver PTO Executive Board Responsibilities

The President:

• Leads all meetings of the Membership and the Executive Board.
• Coordinates the work of the organization.
• Oversees fiscal compliance and is a check signer on the PTO account.
• Checks in regularly with the Executive Board to ensure the overall plans are on target.
• Recruits volunteers when needed.
• Volunteers at events when available.
• Serves in other areas as needed.

 

The President-Elect:

• Acts as an aide to the President, working closely with the President in preparation for becoming the PTO President the following year.
• In the absence of the President, the President-Elect shall assume the duties of the President.
• Attends all meetings of the Membership and the Executive Board. 
• Recruits volunteers when needed.
• Volunteers at events when available.

 

The Vice-President:

• Shall act as an aide to the President.
• The Vice-President shall assume their duties in the absence of the President and the President-Elect.
• Can be a check signer on the PTO account.
• Recruits volunteers when needed.
• Volunteers at events when available.

 

The Secretary:

• In the absence of the President, the President-Elect and the Vice-President call meetings to order.
• Tallies how many members are in attendance at each meeting and state if a quorum is present.
• Takes notes during all Membership and Executive Board meetings.
• Presents typed minutes for approval at the next scheduled meeting.
• Files records, including a current copy of the Bylaws, Executive Board Members, and a Membership List with the State of Alaska.
• Is a check signer on the PTO bank account.
• Posts advertisements for volunteers on social media and through email.
• Coordinates with the Woodriver Office for added posts to the Weekly Wolfpup.
• Responds to correspondence of the PTO as needed.

 

The Treasurer:

• Is the custodian for all the PTO funds and ensures all checks are signed by two authorized signatories.
• Is a check signer on the PTO bank account.
• Files all needed paperwork with the IRS and State of Alaska to ensure the PTO maintains its Nonprofit Status.
• Collects and keeps a full and accurate account of all receipts and expenditures in the PTO books. 
• Presents a written financial report at every Membership and Board meeting.
• Presents all reports, books, and other documents to an auditor or the Audit Committee before a new treasurer takes office.
• Responds to the PTO's financial correspondence.

 

The Treasurer-Elect:

• Attends all Membership and Executive Board meetings and serves on the board. 
• Assists the treasurer in all his/her duties and responsibilities in preparation for becoming the PTO Treasurer the following year.